IRS I-9 Form Printable

  • 20 June 2023

Completing and submitting the I-9 form can be a daunting task for many. This essential document verifies the identity and employment eligibility of your employees in the United States. The good news is that with the 2023 I-9 form printable version, you can easily fill out and submit the document without any hassle. In this article, we will guide you through the printable I-9 form layout to ensure you have a smooth experience.

An Overview of the I-9 Form Printable Layout

The first step to accurately completing the form is to understand its layout and main sections. The IRS I-9 form printable comprises three sections, each serving a unique purpose:

  • Employee Information and Attestation
    In this section, the employee fills out their personal information, including name, address, date of birth, and Social Security Number (SSN), and confirms their citizenship status.
  • Employer or Authorized Representative Review and Verification
    The employer is responsible for this section, where they must confirm the employee's eligibility to work in the U.S. by examining the required documents provided by the employee.
  • Re-verification and Re-hiring
    Employers need to complete this section only if the employee's work authorization expires or the employee gets re-hired.

Tips for Filling Out the Printable I-9 Form Accurately

Follow these bullet-pointed instructions to guarantee that your I-9 form is filled out precisely:

  • Use black or blue ink to fill out the free I-9 form printable version.
  • Ensure all information in Section 1 is accurate and complete, as this is the employee's responsibility.
  • Double-check document titles, issuing authorities, and expiration dates when filling out Section 2.
  • Do not forget to sign and date the form where required, both as an employee and employer.
  • If any corrections are needed, cross them out, write the correct information, and initial the change.

Filing Your Completed I-9 Form

Once you've accurately filled out your free printable I-9 form for 2023, it's time to understand the correct method of filing it. Employers must retain the original completed copy for their records. You do not need to send the I-9 form to the United States Citizenship and Immigration Services (USCIS), but it should be readily available for inspection if needed.

Submission Deadline

As required by law, the deadline for submitting the I-9 form is three business days after the employee's first day of employment. Failure to complete and retain the document by the deadline can result in penalties for the employer.

Getting familiar with the I-9 form printable for free makes the process less intimidating and more engaging for both employees and employers. Remember, a thorough understanding of the form's layout, following the filing instructions accurately, and being aware of due dates will ensure a seamless and mistake-free experience for all parties involved.

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