USCIS Form I-9 for 2023

  • 19 June 2023

Form I-9, also known as the Employment Eligibility Verification, was first introduced in 1986 as part of the Immigration Reform and Control Act (IRCA). The main purpose of this form is to verify the identity and employment authorization of individuals hired for employment in the United States, ensuring that employers are not hiring unauthorized workers. Over the years, the USCIS Form I-9 has undergone several updates to accommodate changes in regulations and user needs.

Noteworthy Changes to the I-9 Form by USCIS

In recent years, USCIS has made several updates to the document, with the most noticeable changes occurring in the printable I-9 form for 2023. Employers should familiarize themselves with these updates to ensure compliance. Some of the critical modifications to the I-9 form 2023 PDF include additional fields for the employee's email address and phone number, an expanded 'List C' of acceptable documents, and streamlined instructions, clarifying the form's requirements. It is essential to use the newest template when verifying a new employee's eligibility to work in the United States.

Who Must Use IRS Form I-9, and Who Cannot

All employers in the United States are required to complete the USCIS Form I-9 for every new employee hired, regardless of their citizenship status. This requirement is applicable to both part-time and full-time workers, as well as temporary and permanent employees. However, certain exceptions exist. Independent contractors, employees of household workers who work sporadically and are not economically dependent on the employer, and individuals hired before November 6, 1986, are exempt from Form I-9 requirements.

Furthermore, employers should not complete a Form I-9 for volunteers or those engaged in unpaid internships. If an employer is uncertain about a specific situation, they should refer to Form I-9 for 2023 instructions for further guidance on whether a worker needs to be verified using this sample.

Tips to Comply With All USCIS Form I-9 Demands in 2023

It is crucial for employers to adhere to the correct processes when completing the blank I-9 form for 2023, as non-compliance can result in severe penalties. The following tips will help ensure that your business remains compliant with the necessary requirements:

  1. Use the most updated version of the form available, which can be found on our website.
  2. Follow the Form I-9 for 2023 instructions carefully, ensuring all required fields are completed correctly.
  3. Ensure that employees provide documentation proving their identity and employment eligibility within the required time frame.
  4. Keep well-organized records of all completed I-9 forms and their supporting documents, making them easily accessible for potential audits or inspections.
  5. Avoid discrimination by treating all employees equally during the verification process.

By adhering to these guidelines, employers can alleviate the risk of facing fines or legal action due to non-compliance with USCIS and other governing bodies.

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